Administrative Assistant in Calgary Alberta

Joining Suncor means you will work for one of the best companies in Canada, providing tremendous future potential where talented people thrive and lead. As our business evolves, so do our employment opportunities. Our work culture includes a dynamic mix of professionals, with a diversity of skills and expertise.

Do you thrive in a fast-paced work environment where you can focus on accuracy, efficiency and problem solving? We are hiring an administrative assistant in our Calgary office. If you have great attention to detail, and are motivated to learn quickly, we want to hear from you!

This role will support the General Managers to efficiently manage and monitor all correspondence coming into the office to prioritize, redirect and follow-up as needed.

Minimum Requirements:

• Three or more years of administrative assistant experience including, managing schedules, confidential information, and multiple priorities
• Proven knowledge and experience in Microsoft Office, with emphasis on Excel, Outlook, Word, One Note and PowerPoint
• A High School Diploma or General Education Diploma (GED)
• Exceptional writing and verbal communication skills

Responsibilities:

• Oversee the General Managers schedule using sound judgement and discretion to assess priorities and resolve conflicts
• Cultivate and maintain collaborative relationships with other Administrative Assistants and provide cross-coverage
• Set up meetings and engage Information Technology (IT) support as necessary
• Build agendas and attend leadership meetings, recording and distributing meeting actions logs
• Coordinate travel: compile and submit expense reports
• Coordinate off-sites, town halls, recognition, and other events as required (confirm participant availability, develop agendas, ensure timely availability of pre-reads and meeting materials, etc.)
• Act as a liaison for the department by relaying messages, redirecting personnel, and answering questions regarding the department and employees and build relationships with external clients
• Maintain distribution lists and process payment requests
• Ensure thoughtful and strategic workspace allocation and development for the team

Location and other key details:

• You will work out of our Calgary head office, located in the Suncor Energy Centre at 150 – 6th Ave S.W.
• Hours of work are a regular 40-hour work week, Monday to Friday
• Depending on the nature of the role, we have implemented a Hybrid Work Model to provide our employees with a combination of office-based work and ‘work from home’ flexibility. To learn more, speak to your recruiter